Club/Org Purchasing RequestLoading...AdvisorPURCHASING REQUEST GUIDELINES This form must be turned in to the Office of Student Life based on the following deadlines: Which type of request are you submitting?Which type of request are you submitting?Purchase Order – at least 2 weeks/10 business days in advanceFood Orders – PLEASE SEE STUDENT LIFE COORDINATOR: for options and work out detailsStudent Reimbursements – ASAP (Accounting & Fees can only reimburse up to 30 days after purchase)Credit Card Purchases – at least 5 business days in advance Purchase Order “I need to purchase items for my club/org that fits one of these categories”: Supplies Outside food vendors (stores, restaurants) Speakers/entertainment Rentals Large purchases Orders (T-Shirts, Marketing Items, Banners) Other Note: All NHCC offices, departments, and student clubs/orgs wishing to offer food at on-campus events/functions must first consider their budget and obtain catering estimate. An outside catering vendor may be used for clubs/ organizations if the order meets the criteria and is approved by Student Life. Food Order “I need to order food items for my club/org what Food Service Provider can I use?” All club/org Food orders MUST be placed through Student Life Provide Student Life with your detailed order including: date, location, start/end time food order delivery or pick-up approx. # of people to be served Excessive use of club/org money for food at club/org meetings is considered misuse of funds Note: All NHCC offices, departments, and student clubs/orgs wishing to offer food at on-campus events/functions must first consider their budget and obtain catering estimate. An outside catering vendor may be used for clubs/ organizations if the order meets the criteria and is approved by Student Life. Student Reimbursement “I need to be reimbursed for a purchase I made for my club/org.” Please complete a Student Expense Report found on the Student Life Forms webpage Must be typed Must be signed by your advisor Tax cannot be reimbursed The OSL offers a “guide” for filling this out – talk to the Student Life Assistant for help This form must be completed and submitted within 30 days of purchase, per Accounting & Fees Office policy NHCC Credit Card “The vendor I want to use does NOT accept purchase orders”: **The NHCC Credit Card will ONLY be used at the discretion of Student Life staff. This is NOT the preferred method of payment!** Supplies Outside food vendors (stores, restaurants) Small purchases Note: All NHCC offices, departments, and student clubs/orgs wishing to offer food at on-campus events/functions must first consider their budget and obtain catering estimate. An outside catering vendor may be used for clubs/ organizations if the order meets the criteria and is approved by Student Life.Student Requestors InformationStarIDFirst NameLast NameEmailPhone NumberClub/Organization NameClub/Organization keyAdvisor InformationAdvisor First NameAdvisor Last NameEmailRequest DetailsDeleteItem Service _ID_Items/services requesting to be purchased (be specific and provide all info; consider attaching screenshot of product/markup, print the menu and highlight items, provide product id, and/or provide exact webpage information)Item/ServiceDate and Time Item/Service need on campusDelivery or Pickup?Delivery or Pickup?Vender DeliveryStudent PickupStore Purchase (Student Life pickup)Provider/CompanyProvider/Company Contact NameProvider/Company Contact Phone NumberQuantityTotal CostMore InformationWebsite link (Amazon, etc.)Add more itemsSign and SubmitMy e-signature is my legally binding signature, per Minnesota Statutes, section 325L.07.My e-signature is my legally binding signature, per Minnesota Statutes, section 325L.07.I agreeStudent SignatureClick to Sign...Advisor Sign and SubmitMy e-signature is my legally binding signature, per Minnesota Statutes, section 325L.07.My e-signature is my legally binding signature, per Minnesota Statutes, section 325L.07.I agreeAdvisor SignatureClick to Sign...Staff ReviewSubmit
